New 
Administrative Specialist SrNursing
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Phoenix | |
 Apr 06, 2025 | |
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Administrative Specialist SrNursing Job ID: 321228 Location: Paradise Valley Community Coll Full/Part Time: Full Time Regular/Temporary: Regular Hourly Rate $18.91 - $24.58/per hour Grade 110 Work Schedule Monday - Friday, 7:30am-4:30pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement PVCC is proud to be a Hispanic-Serving Institution (HSI) Paradise Valley Community College (PVCC) is a Hispanic-Serving Institution (HSI) since 2021. This designation reflects our commitment to fostering an inclusive and supportive environment where students, staff, and faculty from all backgrounds-especially our Hispanic and Latine communities-can thrive academically and personally. Hispanic-Serving Institutions (HSIs) are defined by the Higher Education Act as degree-granting institutions with Full-Time Equivalent undergraduate enrollments of at least 25% Hispanic. (For the complete federal definition, please visit www.hacu.net.) PVCC has 30% of Hispanic students currently enrolled. Servingness is a concept that argues a multidimensional and conceptual way to understand what it means to move from simply enrolling Latinx students to actually serving them. PVCC strives to become a serving institution. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary Paradise Valley Community College (PVCC) is seeking an Administrative Specialist Senior who performs a wide variety of advanced administrative office support for the Nursing Department. Schedules, prioritizes, coordinates and performs administrative office support activities related to NA program and student applications; creates documents, reports, correspondence, and/or other communication materials; review and process documents related to student status, health and safety documents; monitor and track compliance, may assist with student placement in courses. The Administrative Specialist Senior will answer phones, prepare correspondence, reports and faculty meeting minutes. Compile and maintain confidential student and faculty records to meet federal, state and college requirements. Oversees the maintenance of files, records, database information and documentation related to Nursing department compliance with Board of Nursing and HLC. Assists with research, gathers information and provides coordination of activities and administrative support of projects, payroll, budgets, class schedules, programs or services; researches, gathers, compiles and reviews data and information in support of Nursing department. May provide training and orientation to other staff and perform other duties as assigned to meet the needs of the business. To best serve the students, division, and college, this position requires a physical presence on campus. Essential Functions 4 5% Schedules, prioritizes, coordinates and performs administrative office support activities related to NA program and student applications; Creates documents, reports, correspondence, and/or other communication materials; review and process documents related to student status, health and safety documents; monitor and track compliance, may assist with student placement in courses. Answer phones, prepare correspondence, reports and faculty meeting minutes; respond to email, fax, etc. 3 5% Compile and maintain confidential student and faculty records to meet federal, state and college requirements. Oversees the maintenance of files, records, database information and documentation related to Nursing department compliance with Board of Nursing and HLC. Use technology and learn to use multiple online platforms/systems, including financial, scheduling, and HR systems, such as FMS, SSRS, HCM, SIS, R25 reservation system, Google Calendar/Drive/Sheets/Slides/Docs, and MS Office, etc. Designs and formats complex documents; composes original documents, correspondence and presentations. 10% Assists with research, gathers information and provides coordination of activities and administrative support of projects, payroll, budgets, class schedules, programs or services; researches, gathers, compiles and reviews data and information in support of Nursing department. 5% May provide training and orientation to other staff. 5% Performs other duties as assigned to support the needs of the business. Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR High School Diploma/GED and four (4) years of directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications 1. Bachelor's degree 2. Minimum three years' experience in customer service/public office setting. 3. Two years or more prior experience working in an occupational, educational, or health care setting. 4. Two years or more prior experience maintaining confidential documents and records. 5. Two years or more prior experience processing documents related to payroll and budgets. 6. Two years or more prior experience using office technology/online computer systems including Excel, Word, and Google forms to create and manage data. Special Working Conditions
https://www.maricopa.edu/about/careers/application-information#mvd
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. The HCM Internal Applicants Quick Reference Guide will provide the steps on how to access the Internal Applicant careers page. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Apply on or before Monday, April 14, 2025 to be considered. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321228&PostingSeq=1 jeid-7a8ff197ecb09941994fd282b051efe0 | |