Project Coordinator

CK Construction Group has been providing construction services to private and public agencies since 1956. We have established a strong reputation within our markets by executing projects on time and within budget while adhering to strict quality control and safety measures. We have the people, equipment, construction materials, experience, and bonding capacity to complete most any size project.

We offer comprehensive design phase and construction phase services under all delivery and contractual methods, including construction management, general contracting, design-build, and design-assist. In addition, we offer self-perform construction services including concrete, steel erection, carpentry, drywall and acoustical ceilings and an in-house AWI Certified mill shop.

We are always looking for talent in the areas of engineering and construction management positions. Check out our website to learn more and apply today!

Job Description:

POSITION SUMMARY:
The Project Coordinator is responsible for administrative project functions within a project. The Project Coordinator provides administrative support to the Project Teams, maintains document control, and performs tasks associated with project start-up, invoicing, document submission, contact with trade partners, and project closeout.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Facilitate the project start up and closeout process by coordinating with the Project Team and Trade Partners with their assigned tasks and deadlines for a timely and proper completion. Assemble and submit to required parties as necessary.
• Assist Project Teams with subcontract and purchase order issuance, execution, and compliance. Create, maintain, and drive the buyout process.
• Monitor and maintain Trade Partner's prequalification status in all systems.
• Prepare monthly invoices and ensure timely and accurate submission of all required documents including invoices, change orders, submittals, RFI's, etc to Third Party Programs and Systems as required by the Client on an individual project basis.
• Regularly communicate, set deadlines and follow up with Trade Partners on various project responsibilities.
• Maintain document control in a standardized and consistent manner
• Audit project financials, submission timelines, and cash flow by running weekly reports, notifying the team of concerns and assisting where needed.
• Coordinate supplies for project sites such as office supplies, printed contract documents, and personal protective equipment
• Travel to project sites will be required - Potentially 50% of time spent will be reporting to the office, 50% of time spent will be reporting to the job site
• Other duties as assigned

SKILLS AND ABILITIES:

• Safety First focus and mind-set
• Strong organizational and time management skills in order to juggle multiple projects with accuracy and timeliness
• Well-developed interpersonal and communication skills
• Ability to collaborate with various roles throughout the organization
• Hold and meet deadlines while working independently
• Strong customer focus
• Excellent follow up capabilities
• Solutions oriented
• Strong attention to detail
• Ability to produce quality work

CERTIFICATES, LICENSES, AND REGISTRATIONS:

• Must have a valid driver's license and be able to comply with the company's Authorized Driver policy.

EDUCATION AND EXPERIENCE:

• High school diploma, GED or the equivalent combination of training and experience
• Two years of administrative experience working with limited oversight
• Procore, Building Connected, Tradetapp, Viewpoint experience preferred