Executive Assistant

CBIZ, Inc. is a leading professional services advisor to middle market businesses and organizations nationwide. With unmatched industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers forward-thinking insights and actionable solutions to help clients anticipate what's next and discover new ways to accelerate growth. CBIZ has more than 10,000 team members across more than 160 locations in 21 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Job Purpose/Objective:
* Provide high-level administrative and analytical support to C-suite and senior leaders
* Respond to requests, manage correspondence, receive visitors, arrange conference calls, and schedule meetings efficiently and thoughtfully
* Interface with high-level internal and external constituents and represent CBIZ and the respective executive leader and/or team in the highest professional manner

Essential Functions and Primary Duties:
* Schedule and maintain executive's calendar to include arranging travel
* Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas and presentation materials
* Simplify data graphically in a polished format to include PowerPoint presentations, Excel, data visualization documents and/or dashboards
* Prudently manage confidential and critical information
* Read, prioritize and distribute all forms of incoming correspondence
* Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes
* File and retrieve business documents, records, and reports
* Greet callers and visitors, assess needs and provide solutions
* Perform general offices duties to include ordering supplies, maintaining business records and updating management systems
* Prepare incoming and outgoing mail
* Frequent interactions with C-suite, external bankers and investors
* Participate and possibly assume leadership on tasks or special task project teams as needed for Corporate Finance, Corporate IT, or companywide initiatives
* Any additional duties as assigned

Minimum Qualifications:
* High school diploma or GED required, Bachelor's degree preferred
* 5 years of executive administrative experience in an office environment
* Demonstrate ability to handle multiple tasks simultaneously
* Exceptional organizational skills required
* Ability to produce quality professional material within deadlines
* Proficient use of applicable technology
* Must present highest professional decorum given position placement and access to confidential information
* Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
* Ability to work with minimal supervision while fulfilling all requirements

#LI-MM2 #LI-Hybrid