Special Events Program Manager

Description

Come be a part of creating meaningful engagement opportunities to advance philanthropy at Providence!

Under the general supervision of the Executive Director, Donor Engagement as part of the Providence Office of Philanthropy Donor Engagement team, the Special Events Program Manager manages and executes a portfolio of high-profile events for Providence Inland Northwest Foundation (Spokane, WA) and Providence Montana Health Foundation (Missoula, MT) varying in scope and purpose.

The program manager will work closely with the Chief Philanthropy Officers for both foundations to develop a comprehensive event strategy to support donor cultivation and stewardship efforts including donor salons, lunch and learns, donor appreciation events, campaign events, gift announcement ceremonies, community events, etc.

As the lead for events supporting both foundations, the program manager works directly with major gift officers, donors and volunteers from pre-planning and strategizing through execution and post-event analysis and reporting.

Essential functions of this role include creating event briefs to outline event objectives, planning and implementing all event logistics, creating donor briefing documents in partnership with gift officers, supporting RSVP and attendance tracking, and other data/analytics tracking efforts.

The program manager will also support the Providence Spokane Children's Miracle Network team with event execution as needed.

Essential Functions:

• Takes a lead role and/or supports the Foundation team in the strategic planning and implementation of event policies and procedures, management and evaluation.
• Responsible for conceptualizing events to achieve the goals and strategic mission of the Foundation, including larger public events and smaller, private donor events (primarily small, targeted events).
• Manages and executes all event logistics including, but not limited to, obtaining permits, cost analysis, site selection, vendor selection, budgeting, promotion, solicitation, audio/visual production, event photography, flowers, catering, menus, speakers and seating.
• Oversees event set up/clean up, staffing, guest registration, run-of-show, ticketing where necessary.
• Helps to supervise event volunteers, including event committees.
• Collaborates with Executive Director and Chief Philanthropy Officer to determine budgets and set fundraising goals for events as needed.
• Drafts all event collateral, invitation and program copy, executive briefings, and annotated agendas. Partners with Donor Engagement Program Manager for communication and promotion efforts.
• Manages and coordinates the design and creation of all event-related material including save-the-date cards, invitations, programs, sponsor letters, volunteer job descriptions, signage, memos, registration material, auction related material, name tags and all other event related items.
• Takes initiative to troubleshoot and problem solve event challenges and exercises good judgment to include superiors when needed.
• Holds deadlines in high regard and reports the status of priority tasks in between team meetings if necessary.
• Plays an active role in the synergy of the Foundation teams by working together to create a supportive, creative and productive environment.
• Attends and contributes to Foundation team meetings for both foundations.
• Works closely with development staff and database manager to create criteria for mailing lists for each event and oversees the process to finalize the list and execute mailings.
• Prepares and creates statistical analysis, customized reports, and spreadsheets as needed to report on the effectiveness and ROI of events.
• Works with gift processing to draft tax acknowledgment letters for events as needed.
• Tracks event gifts including sponsorship, in-kind gifts, ticket sales and donations received through events as needed.
• Participates in donor engagement team meetings, including meetings with event counterparts system wide.
• Responsible for implementing event best practices led by Executive Director, Donor Engagement.

This is a hybrid position based in Spokane, Washington. The program manager will be expected to work on-site part time with the flexibility to also work from home. Some travel between Spokane and Missoula will be required.

Providence caregivers are not simply valued - they're invaluable. Join our team at Providence and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Bachelor's Degree or equivalent education/experience
• 4 additional years of relevant work experience
• 5 years of relevant work experience, preferably in a non-profit setting

Preferred Qualifications:

• 5 years of experience in implementing special events, meetings and/or conferences preferably in a non-profit or healthcare setting

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

About the Team

Providence has been serving the Inland Northwest since 1886 when Mother Joseph and the Sisters of Providence founded Sacred Heart Medical Center. Today, Providence is the largest health care provider in Washington located in communities large and small across the state. In eastern Washington, Providence provides care throughout Spokane, Stevens and Walla Walla counties.

Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Requsition ID: 339745

Company: Providence Jobs

Job Category: Fundraising

Job Function: Marketing/Public Relations/Community Affairs

Job Schedule: Full time

Job Shift: Day

Career Track: Business Professional

Department: 3040 FOUNDATION ADMIN WA

Address: WA Spokane 101 W 8th Ave

Work Location: Sacred Heart Medical Center-Spokane

Workplace Type: On-site

Pay Range: $37.12 - $58.76

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.