SF BUILD Counter Initiative Administrative Coordinator

Epidemiology & Biostatistics

Part Time

83022BR

Job Summary

We are seeking an Administrative Coordinator to support the SF BUILD Counter Initiative and the department's DEI Committee. The role entails providing organizing and logistical support, supporting grant and fundraising activities, and facilitating cross-institutional communication between UCSF and SF State. Key responsibilities include planning the annual symposium, coordinating seminars, and serving as a communication hub to help sustain our UCSF - SF State partnership. The ideal candidate will have strong organizational, project management, and event planning skills, alongside experience in diversity, equity, and inclusion (DEI) initiatives.

In addition, this position involves providing administrative support to the department's DEI Committee. Responsibilities include scheduling meetings, documenting and following up on committee actions, and assisting with DEI-related events and outreach. The role requires proficiency in managing communication with both internal and external stakeholders, preparing event materials, and supporting faculty recruitment and retention efforts. The successful candidate will have excellent organizational skills, strong written and verbal communication abilities, and a commitment to DEI principles in academic settings.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Epidemiology and Biostatistics (DEB), housed within the UCSF School of Medicine, is the largest department of epidemiology in the University of California system. The DEB is the epicentre of many of UCSF's initiatives in population health, data science and informatics, health service research, health equity and artificial intelligence. The DEB has three missions: 1) education, 2) science, and 3) research. Its educational mission is to train students in epidemiologic and biostatistical methods for studying disease etiology and prevention, evaluating tests and treatments, and using evidence-based approaches in clinical practice and population health. The scientific mission of the DEB is to perform outstanding basic, clinical and population health research along a spectrum from molecules to society and to develop tools for the translation of knowledge that will improve clinical practice and population health and ensure optimal use of resources. The clinical mission of the Department is to support the practice of public health and preventive medicine in local, state, national and international health agencies.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 1+ years of directly relevant administrative/event meeting coordination experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Proficiency in drafting emails, reports, and other communications, with a clear and professional style.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• An understanding of diversity, equity, and inclusion concepts

Preferred Qualifications

• 2+ years of administrative experience for large academic programs.
• 1+ years of experience in event and meeting coordination experience: familiarity with planning and managing events or meetings, including logistics (creating project plans) and maintaining clear records of progress on multiple initiatives.
• Basic understanding of grant processes and fundraising strategies; experience supporting grant writing and funding applications.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Limited Appt

Percentage

40%

Location

San Francisco, CA

Work Style

Hybrid

Shift

Days

Shift Length

Variable

Additional Shift Details

Flexible within: M-F 8:30-6pm