Finance Administrator

Finance personnel on the Finance Strategy & Solutions team within Finance & Budget successfully manage unit budgets, finances, and complex business and financial matters. Members of this team strive to provide excellent financial and business support to administrators and staff in the units we partner with to accomplish the university mission. This position will help lead our payments team and its processes, as well as manage a portfolio of financial responsibilities. We are searching for a highly skilled individual that will focus on process improvement to enhance organizational performance. The successful candidate will apply analytical skills, data-driven decision making, project management, and continuous improvement methodologies in order to identify and implement financial efficiencies. This position will work with a Director to ensure goals and objectives are accomplished in accordance and within established policies, procedures, and priorities.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Financial Monitoring and Collaboration:

• Monitor financial statements to ensure the integrity and reliability of financial information.
• Identify financial risks and develop risk mitigation strategies.
• Work with departments to identify opportunities for cost savings and revenue generation.
• Foster collaboration across multiple financial functions to streamline processes and improve overall efficiency.
• Provide financial guidance and recommendations to enhance overall fiscal performance.
• Provide Budget to Actuals, Profit and Loss, Balance statements and cash
  flow reports to operational lead or unit director where appropriate.
• May prepare presentations on departmental budgets to stakeholders,
  offering insightful explanations of financial strategies and outcomes.
• Review departmental operating budgets for proper application of fund management principles.

Financial Transaction Processing and Approval:

• Serve as Fiscal Officer for assigned accounts.
• Monitor transactions and their associated documentation to ensure
  compliance of internal and external regulations, policies, and
  procedures.
• As needed, perform financial transactions to make
  payments, collect revenue, initiate purchases, manage assets, and
  accurately book expenses.
• Authorize purchases and payments based on budget allocations.
• Complete necessary coding, and review documentation for expenditures, deposits and correcting entries.
• Oversee unit asset management and inventory in financial systems.
• Conduct audits of partner units where directed.
• Ensure proper records retention of financial documentation.
• Oversee all university-required month-end and fiscal-end
  responsibilities.* Create and analyze monthly reports used to monitor
  fund or operational activities.
• Prepare financial and other ad hoc analyses as needed.
• Identify, retrieve, and analyze financial information from various enterprise systems.
• Utilize advanced analytics to extract actionable insights from
  financial data, supporting data-driven decision-making across the
  organization.
• Provide data to support market trend analysis, pricing, resource allocation, cost optimization etc.
• Complete financial forecasting, planning, and modeling of finances aligned with the university fiscal calendar.

Business Process:

• Help set up processes for paying partner unit obligations through FSS payments team.
• Support projects in which business process needs to be enhanced.
• Help set up tools to efficiently organize work and optimize payment processes.
• Train staff on financial processes, analysis, enterprise systems nuances and related activities.
• Serve on departmental committees and assist with special projects.

Financial Transaction Processing and Approval:

• Serve as Fiscal Officer for assigned accounts.
• Monitor transactions and their associated documentation to ensure
  compliance of internal and external regulations, policies, and
  procedures.
• As needed, perform financial transactions to make
  payments, collect revenue, initiate purchases, manage assets, and
  accurately book expenses.
• Authorize purchases and payments based on budget allocations.
• Complete necessary coding, and review documentation for expenditures, deposits and correcting entries.
• Oversee unit asset management and inventory in financial systems.
• Conduct audits of partner units where directed.
• Ensure proper records retention of financial documentation.
• Oversee all university-required month-end and fiscal-end responsibilities.

Knowledge, Skills, and Abilities (KSAs):

• Strong
  interpersonal and communication skills, including the ability to
  establish rapport and gain the trust of others and to establish
  cooperative working relationships with a diverse team and campus
  community.
• Excellent analytical and quantitative skills, with practical application experience within higher education finance.
• Demonstrated
  examples of strategic thinking, serving both micro and macro aspects of
  systems. i.e. systems perspective, thinking in time, hypothesis-drive,
  and intelligent opportunism.
• Ability to be creative, supportive,
  and thoughtful in problem-solving, considering the diverse and
  occasionally conflicting needs and perspectives.
• Demonstrated
  ability to work in a fast-paced environment, emphasizing prioritizing
  tasks and responsibilities and responding positively to unanticipated
  changes.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience
  

• Master's Degree in Business or related field
• Lean Six Sigma Certification or related