HRIS Analyst

Position Summary:
YMCA of Greater Houston HRIS Analyst supports the work of the Y, a leading nonprofit committed to strengthening the community through youth development, healthy living, and social responsibility. Join us as an HRIS Analyst! You will play a key role in the development and deployment of extensive HRIS initiatives.The HRIS Analyst will be responsible for managing and optimizing the Human Resources Information System (HRIS) to support processes, enhance data integrity, and facilitate reporting and analytics to support HR, Payroll, and other interrelated functions for the organization. In this role, the HRIS will collaborate with HR, Payroll, IT, and vendors to ensure the system meets organizational needs and complies with relevant regulations.

The HRIS Analyst will be responsible for creating and implementing new and innovative ways to improve workflow, process efficiencies, internal reporting capabilities, the documentation of business processes, and expanding the use of the talent acquisition and self-service portals to meet the operational and informational needs of the organization.

Essential Functions:

1. System Management: Oversee the HRIS, ensuring accurate data entry, and system updates, ensuring data integrity within the HRIS system, and maintenance.
2. Data Analysis: Generate reports and analyze HR and Payroll data and reports to support decision-making and strategic initiatives.
3. User Support: Provide technical support and training to HR and Payroll staff and end-users, ensuring effective use of the HRIS. IT project management experience to implement improvements within the Human Resources and Payroll systems.
4. Process Improvement: Evaluate HRIS to identify points of improvement and opportunities for process enhancements and recommend solutions to improve system functionality and user experience. Develop scenarios and test cases, generate test data, and troubleshoot issues. Implement process improvements and policy changes designed to improve efficiency and the user experience with the system.
5. Compliance: Ensure HRIS processes and data management comply with relevant laws (i.e. HIPPA, FLSA, Privacy Laws, etc.) and regulations, including data privacy and security standards. Develop, document, and maintain all current and new HRIS business process workflows for efficiency and compliance.
6. Project Management: Participate with HRIS system implementation(s) projects, upgrades, and integrations, ensuring timelines and budgets are met, including testing and configuration, security administration, report writing, system optimization post-go-live, and coordination and management of cross-functional dependencies between HR, IT, and Payroll.
7. Collaboration: Work closely with HR and Payroll teams to understand their needs and translate them into system requirements. Partner with internal stakeholders to develop technology solutions that help to streamline and automate HR processes. Conduct audit activities to ensure data integrity within the HRIS system. Identify and resolve system issues; communicate directly and independently with external vendors and business partners to open support cases and monitor issues to satisfactory resolution.
8. Center Engagement: Effectively work with the operations to establish a strong partnership to ensure clear governance in how value is delivered to the end users to provide an amazing employee experience.
9. Child Abuse Prevention: Reports suspicious and inappropriate behaviors and policy violations. Follows mandated abuse and incident reporting requirements. Ensures youth are properly signed in and signed out, ensures only authorized adults are allowed in the facility, etc. Adheres to policies related to boundaries with each child

YMCA Competencies (Team Leader):

Mission Advancement: Models and teaches the Y's values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications:
* Bachelor's degree in Human Resources, Information Technology, computer sciences, or related fields.
* Minimum three years of experience in HRIS management or analysis.
* Proficiency in HRIS software (UKG Ready required) and advanced Excel skills.
* Strong working knowledge of HR Technology and functional HR processes is required.
* Strong analytical and problem-solving skills with attention to detail.
* Experience in working in an agile delivery environment.
* Understand the system development lifecycle process.
* Knowledge of human resources and payroll processes and procedures.
* Ability to maintain a high level of confidentiality.
* Ability to manage multiple projects while maintaining a high attention to detail.
* Demonstrate a sense of urgency and strong time management skills.
* Ability to present technical information in an easy to understand format.
* Ability to work independently and collaboratively in a fast-paced environment and adapt to changing priorities.
* Excellent communication skills and interpersonal skills.

SUPERVISORY RESPONSIBILITIES
This position has supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor's degree and/or equivalent experience.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY
Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardized situations with only occasional or no variables.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Including walking, standing, bending, and reaching.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee is regularly required to stand, walk, and talk and hear. The employee frequently is required to walk. The employee frequently is required to use hands to finger, handle, and/or feel objects, tools, and/or controls. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Possess adequate vision and hearing to safely monitor environment and effective communicate with members.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

TRAVEL
Travel is primarily local between assigned centers during the business day, although some out-of-area and overnight travel may be expected.

HOURS
Flexible with scheduling and available to work operational hours of the YMCA, which may include days, evenings, weekends, and/or holidays, based on the operational needs.

Other Duties
This job description is not all inclusive. The YMCA of Greater Houston reserves the right to amend this job description at any time. The YMCA is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

BENEFITS

• Competitive compensation
• Generous and flexible PTO
• Health, dental, and vision insurance
• Long term disability, basic life insurance and other voluntary benefits
• 12% paid Retirement Plan
• 403(B) retirement savings plan
• Free city-wide YMCA family membership and discount on programs

The YMCA of Greater Houston provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.