Faculty Affairs Manager, Texas McCombs

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Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Reporting to the Senior Associate Dean for Academic Affairs, the Faculty Affairs Manager (FAM) is responsible for managing and coordinating various faculty-related processes and activities within the Office of the Dean. This role ensures the smooth operation of faculty affairs, including promotion and tenure, annual reviews, mid-probationary reviews, and faculty awards. The FAM also maintains faculty records, facilitates faculty meetings, and supports new faculty orientation.

Promotion & Tenure

• Manage the promotion and tenure process, including candidate identification, dossier preparation, and communication with the School's academic departments, the Provost's Office, and external letter writers.
• Schedule and facilitate promotion committee meetings.
• Ensure timely submission of dossiers to the Provost's Office and handle any required corrections in conjunction with academic department leadership.

Faculty Reviews

• Coordinate the annual review process for all faculty using the Watermark Faculty Success System. Launch review workflows, provide training, and assist faculty with profile updates. Compile and review annual review data with department chairs and the Dean's Office.
• Oversee the third-year review process for tenure track and professional-track faculty. Work with departments to ensure timely completion and submission of review reports
• Manage the six-year comprehensive review process for tenured faculty. Coordinate with departments to conduct reviews and report outcomes to the Provost's Office.

Endowment Nominations

• Facilitate the nomination process for faculty endowments, including fellowships, professorships, and endowed chairs.
• Ensure nominations are reviewed and approved by the college's endowment committee. Partner with School stakeholders (HR and Business Affairs) as well as the Office of the Provost on managing endowment recipients and awards.
• Collaborate with School stakeholders and the Office of the Provost on endowment renewal processes.

Faculty Awards

• Coordinate internal and external faculty award nominations.
• Update and distribute award nomination memos and maintain a consolidated nomination list.
• Partner with School stakeholders, HR and Business Affairs, to ensure timely distribution of award funds and to process Payroll notification for new awards.

Event Planning

• Plan and coordinate faculty meetings, including fall and spring luncheons and internal award presentations.
• Organize and manage the fall semester new faculty orientation. Collaborate with HR, Instructional Innovation and academic departments on orientation and onboarding goals and activities.
• Collaborate with Office of the Dean staff to support events sponsored by the Dean and the School's leadership team.

System Administration and Partnership

• Serve as the system administrator for the Faculty Success Database by Watermark. Collaborate with academic department Administrative Operations Managers to Maintain and update faculty profiles and ensure data integrity.
• Update and manage SharePoint dashboards, Workday, and other online resources related to faculty affairs.
• Regularly communicate with McCombs HR regarding faculty appointments, leave requests, and probationary extensions that impact promotion & tenure processes.
• Partner with School stakeholders on special projects and programs that support faculty learning, development & retention.
• As a member of the Office of the Dean, regularly collaborate with Dean's Office team member on School-wide initiatives, events, and programs sponsored by the School's executive leadership team.

• Bachelor's degree and five years of relevant experience
• Demonstrated detail orientation to ensure accuracy and reliability of data, reports, and faculty governance processes
• Demonstrated ability to manage multiple tasks and deadlines in a fast-paced and dynamic work environment and establish effective work relationships with varied stakeholders across a matrixed organization.
• Able to identify ways to contribute to broad and ambiguous goals without always needing specific instructions.
• Previous success working independently and, in a team-oriented environment to accomplish goals, implement programs and/or events, make decisions and solve problems effectively.
• Demonstrated experience with pulling data from disparate systems, conducting analysis, and proposing data-informed solutions.
• Committed to customer service with an understanding that this position may be approached for guidance, triage, and assistance in areas of work outside of their direct domain.
• Excellent oral and written skills that present analysis, findings, and solutions clearly, succinctly, and effectively.
• Broad and deep experience in the administrative functions and services of a complex organization.
• Demonstrated ability and experience with Microsoft Office suite and analytical software. Previous success learning new software and technology

Relevant education and experience may be substituted as appropriate.

• Previous experience in higher education. Ability to work in, appreciate, and understand the priorities of an academic institution.
• Knowledge of UT operating systems.
• Previous experience managing faculty promotion and tenure processes
• Previous event planning experience
• Previous experience serving as a system administrator for a software system.

$70,000 - $75,000 + depending on qualifications

• Works in standard office conditions with repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.