Administrative Assistant

Department: UL

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 28 hours per week on average; 10AM-5PM Monday to Thursday most weeks, schedule will change depending programming needs

Location: Arlington, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience, starting at $19 per hour

Criminal Background Check: Yes

About the Department:

Formerly known as George Mason University's Arlington Campus, Mason Square is expanding on existing university resources to create the complete ecosystem necessary to inspire new knowledge, convert it to marketable goods and services, train the workforce to support it, and help incubate the businesses to scale it.

About the Position:

The Administrative Assistant will work as part of Mason Square by providing administrative support, including event coordination and office staff responsibilities.

Responsibilities:

• Assists in updating the Plaza website on WordPress:
  
  
  
  • Adding in special events (event flyers and event information);
  • Updating weekly events/Plaza amenities postings (pictures and information);
  
  
  
  
• Takes pictures of the Plaza and Plaza events using the office camera;
• Uses Canva to make flyers, promotional materials, and items for events;
• Promotes events around campus and to local businesses via physical and electronic flyers and information;
• Assists in event planning, organization, set up, execution, clean up, and data collection;
• Assists with Plaza events as needed;
• Oversees the office phone, greeting and assisting visitors, and office inventory;
• Oversees the office coffee station;
• Performs data entry tasks such as updating Excel sheets and submitting events into various calendars and outlets; and
• Research and contact potential business partners via email, phone, or social media.

Required Qualifications:

• High school diploma or equivalent combination of education and experience;
• Demonstrated skills in the following areas: verbal and written communication, organization, problem-solving, and time management;
• Ability to multitask several duties;
• Proficiency in using computer software including: Canva, WordPress, Microsoft Office, and Teams; and
• Please note, this position is not open to current George Mason students.

Preferred Qualifications:

• College degree or equivalent combination of education and experience;
• Previous experience in customer service or event coordination preferred;
• Experience in using photography skills; and
• Previous experience in marketing or related field preferred.

Instructions to Applicants:

For full consideration, applicants must apply for Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: November 25, 2024

For Full Consideration, Apply by: December 9, 2024

Open Until Filled: Yes